SEN and Alternative Provision
SEN and alternative-provision settings hold some of the most sensitive records in education: psychological assessments, diagnostic reports, therapy notes and the health detail that sits inside every education, health and care plan. Leaders want to automate the drafting, review and tracking of those plans and to build genuinely bespoke accommodations for each learner, but the underlying material is UK GDPR Article 9 special-category health data that should not be shipped to a public cloud or a third-party processor. Mickai puts every AI capability inside the setting, on hardware the setting owns and under keys it holds, so EHCP automation, case summarisation and accommodation planning all run locally. The data never leaves the building, and no third party ever sees it.
SEN schools and alternative-provision settings drafting and managing statutory education, health and care plans.
Psychological, diagnostic and therapy records are UK GDPR Article 9 health data that must not leave the setting for a public cloud or third-party processor.
Mickai runs EHCP automation, case summarisation and accommodation planning entirely on hardware the setting owns, under keys it holds.
Each learner gets bespoke, well-evidenced accommodations while the health data never leaves the building and no third party ever sees it.
These architectural choices support control over the workflows in your deployment. Their benefits depend on configuration, integrations and operating practices. Review external connections, physical security, access and compliance responsibilities together.
Scope inference, extraction, retrieval and storage on infrastructure you control. Document and test any external connector, support channel or transfer before describing a workflow as zero-egress.
Workflows with local models, data and supporting services can continue offline. Live external email, calendars and other services need an approved connection or controlled import, with clear unavailable and pending states.
Map prompts, documents, indexes, logs and backups to their processing and storage locations. Local hosting supports control of location; access, retention and any transfers still need review.
Prepare and classify source records, preserve permissions and evaluate answers against the originals. Retrieval and model training are separate choices; agree data use and licences for each.
Compare hardware and licences alongside integration, power, administration, support, updates, evaluation and recovery. Measure cost at the required workload and quality before claiming savings.
Define who holds keys, who can administer the system and which actions need approval. Test denied requests, revoked access and audit records. Physical security, insider risk and incident response remain operational responsibilities.
Agree version selection, signed update procedures, rollback, data export and licence rights. Reassess requirements as software and obligations change; owning hardware does not remove maintenance or compliance work.
Review the requirements relevant to your organisation, jurisdiction and intended use with your responsible teams. Cloud services can be appropriate subject to applicable safeguards; on-premise deployment alone does not establish compliance or remove supplier responsibilities.
The kind of organisation this serves, named illustratively from public information to characterise the market. These are target profiles, not customers: Mickai has no relationship, engagement, trial, or endorsement with any of them.
The enterprise studios that lead in this sector, drawn from the eighteen that sit on the one sovereign substrate. Scope their local processing, operator-held keys and Open Audit Record coverage for the proposed deployment. Confirm availability and any external integrations before relying on a workflow.
Clinical and Medical Records
Structures and summarises the psychological assessments, diagnostic reports and therapy notes that feed each plan, keeping all Article 9 health data inside the setting.
Training and LMS
Turns each learner's accommodations into bespoke, trackable learning and intervention plans, and trains staff on the supports without exporting any pupil record.
Compliance and Regulator Mode
Maps EHCP workflows and retention against the SEND Code of Practice and UK GDPR, and produces the evidence trail an auditor or the ICO would expect.
CRM
Holds the relationship and casework view across pupils, families, local authorities and external professionals so every contact and review sits in one local record.
HR
Manages the SENCo, teaching-assistant and therapist staffing, supervision and safeguarding records that underpin delivery of each plan.
See all eighteen on the sovereign services catalogue.
SEN and alternative provision is expanding as EHCP demand rises and settings face mounting administrative load, yet most education AI tooling routes sensitive pupil data through shared cloud services that SEN leaders are right to refuse. That leaves a clear opening for an in-house system that automates the paperwork while keeping every health record on the setting's own hardware.
Measure value, cost and risk on hardware you control.
Settings reclaim staff hours lost to manual EHCP drafting and review and redirect them to direct support, while removing the third-party cloud-exposure vector for Article 9 health data; physical and insider controls remain the setting's own. Recurring per-seat cloud-AI subscriptions are displaced by capability the setting owns outright, and the cross-border-transfer and external-processing friction is removed, though the setting keeps its own data-protection and safeguarding obligations.
Map the sovereign stack to your sen and alternative provision estate.
Briefings are for organisations weighing a sovereign, on-premises deployment. Tell us about your estate and we will walk the pack, the regulatory crosswalk, and the deployment that fits your estate.